When turning over a deposit to the accounting department, is it proper for the clerk to ask them to count the money and sign for the deposit?

• A. Not allowed
• B. Proper
• C. Improper
• D. Unknown

Answer: (B)

Counting the cash and having the accounting department sign for the deposit creates a clear, verifiable handoff. When the receiving party actually counts the money and signs a receipt or log, you establish an auditable trail that shows the exact amount delivered and who acknowledged it. This protects both sides: it verifies the cash amount, ensures it’s recorded correctly in the books, and confirms custody transfer. It strengthens internal controls by supporting accountability and reducing opportunities for errors or misappropriation. Without that sign-off, discrepancies can be harder to trace and accountability weaker.